NHS TRUST OPERATIONS · LIVE ON ODOO 19
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The Complete Software Suite forNHS Trust Management

Run governance, risk, estates and workforce from one trust record. Built around the frameworks trusts already report on — ODS, CQC, DSPT, ERIC and CSTF — with no patient data anywhere in the model. Open the live demo and click through the real thing.

Trust Structure

Core trust record, operations, reports, UK regions and ODS sync.

Governance & Risk

Board governance, corporate risk register, incident management.

Estates & Assets

Site register, statutory compliance, medical devices, ERIC returns.

Workforce & Training

Funded-post establishment and mandatory training compliance.

THE BIG PICTURE

One trust record, from boardroom to boiler room

Running a trust means keeping governance, risk, estates, workforce and compliance linked across every site — the same ground an NHS ERP has to cover — each reporting against the frameworks the NHS already uses: ODS, CQC, DSPT, ERIC and CSTF. Most trusts still hold that together with a spreadsheet per committee, per return and per site, rebuilding board packs and annual returns by hand while risks and lapsed certificates hide in separate logs. The sixteen modules below unify trust structure, board governance, risk, estates compliance, devices, workforce and complaints inside one Odoo database, so every assurance answer reads off the same records teams already use.

TRUST STRUCTURE

One trust record,
every extension in sync

Every site and region, one trust record. Operations, CQC compliance, financials and workforce all derive from the same core trust profile — nothing lives twinned across five different systems, and Wales and Northern Ireland trusts extend the same structure rather than needing one of their own.

Reference data syncs itself. The ODS Sync module pulls current trust data straight from the NHS Digital ODS portal, so nobody is retyping it from a downloaded spreadsheet.

Board packs, ready in one click. Export a trust profile PDF or a full Excel directory the moment a report is due, not the afternoon before.

NHS Trusts kanban board with real trust names across Draft, Active, Special Measures and Merging stages, spanning NHS England and NHS Scotland records
GOVERNANCE & RISK

Board Assurance, wired to the risk register

Meetings that run themselves. Agendas populate straight from each committee's own cycle of business — papers, minutes and actions get tracked automatically instead of chased down after the fact.

One risk register, trust-wide. Every incident and corporate risk sits on the same register the Board Assurance Framework reads from, so nothing gets logged twice or missed entirely.

Incidents tied to real locations. Every incident links back to the site, department and CQC inspection it actually concerns — not a generic entry in a spreadsheet.

Trust Board Meeting record with a Populate Agenda From Cycle Of Business action, next to the Governance module's Committees, Meetings, Declarations and Assurance (BAF) menus
ESTATES & ASSETS

Every site, certificate and device on one register

Every building, on one register. Sites, floors and spaces sit on a single estate register, complete with tenure and Six Facet condition survey data, instead of a spreadsheet per site.

Compliance scheduled, not chased. Water, fire, electrical, ventilation, asbestos, LOLER and medical gas checks run on a schedule tied to HTM references and named accountable persons.

Devices tracked to their next safety alert. Every device and its PPM/calibration schedule is registered, with MHRA/CAS safety alerts handled against the actual equipment they affect.

ERIC, generated — not compiled. The mandatory annual Estates Returns Information Collection builds itself from the estate register and compliance data already on file.

Estates Compliance dashboard showing overall compliance rate, active requirements, overdue and failed items, plus compliance-by-discipline and compliance-by-site charts
WORKFORCE & TRAINING

Establishment and compliance, side by side

Funded, in-post or vacant — at a glance. The establishment register tracks every post by team, Agenda for Change band and cost centre, so a vacancy is visible the moment it opens.

Training compliance that doesn't wait for an audit. CSTF-aligned statutory training is tracked to expiry by role, with professional registration checked alongside it.

Funded establishment post for a Staff Nurse role, Band 5, marked Fully Vacant, showing funded, in-post and vacant FTE and a change-request history
COMPLIANCE & COMPLAINTS

DSPT and complaints, always audit-ready

DSPT, built for the annual toolkit. Assertions, evidence, gaps and improvement plans map directly onto the Data Security and Protection Toolkit's own structure, ready for submission.

Every complaint tracked to resolution. Complaints and PALS concerns are logged, tracked and reported through to close-out, not left in an inbox.

DSPT 2025/26 edition record listing all 10 Data Security and Protection Toolkit standards, with assertion and evidence-item counts against each
CQCODSDSPTERICCSTFBAFHTM · LOLERMHRA/CAS
BOARD-LEVEL VISIBILITY

Operational metrics, without patient data

Governance, risk, estates and training data roll up into board-ready trust metrics — visible at trust level with no access to any underlying patient record. What a live trust command view surfaces:

92%
Training Compliance
4
Open CQC Actions
6
Active BAF Risks
128
Estates Backlog Items
Standards Met
DSPT Status
NHS Estates Board Assurance Report PDF showing overall compliance rate, performance by discipline and by site, and key compliance risks and overdue items
An estates compliance certificate lapsing or a risk breaching its tolerance escalates straight to the Board Assurance Framework — not just a standalone log entry.
WHY THIS PLATFORM

Built to be owned, not rented

Open source, no lock-in

Own the source. Adjust the risk scoring model, estates compliance schedules or training requirements directly, without a vendor change request.

One data backbone

Governance, risk, estates and workforce share the same trust record, instead of a spreadsheet per committee and per return.

Roll out at your pace

Adopt by domain — start with governance and risk, then bring in estates compliance or training later, without re-platforming.

Aligned to UK frameworks

ODS, CQC, DSPT, ERIC, CSTF and Board Assurance Framework structures are modelled natively, so returns and assurance read off live records instead of rebuilt spreadsheets.

Board-ready reporting

Trust profiles, board assurance reports and ERIC returns export in one click from the same data operational teams work in every day.

No patient data in scope

A back-office suite only — governance, estates, workforce and compliance — so it deploys without EPR integration or clinical-data governance overhead.

FAQ

NHS Trust Management, answered.

How does the Board Assurance Framework connect to the risk register?
Every corporate risk on the register feeds directly into the Board Assurance Framework — so when a risk breaches its tolerance or an estates compliance certificate lapses, it escalates into the BAF automatically rather than being logged as a separate entry. The board always reads from the same live data the operational teams are working in.
Does this include clinical or patient data?
No. This is a back-office trust management suite — governance, risk, estates, workforce and compliance — with no patient administration system, EPR or clinical record involved.
Is this an NHS ERP system?
Loosely, yes — "NHS ERP" is what people search for when they mean exactly this: one joined-up back-office platform instead of a spreadsheet per committee and per return. Strictly, the term usually implies finance and procurement too, and this suite doesn't ship either — it covers governance, risk, estates, workforce and compliance. If your trust needs a general ledger or procurement in the same database, that's outside this bundle today.
Is the ODS sync a real integration?
Yes — the ODS Sync module pulls trust reference data directly from the NHS Digital ODS portal, rather than requiring it to be typed in by hand.
Can I adopt just estates compliance, or just governance, without the rest?
The suite is modular by domain — a real deployment can start with just one area, such as estates or governance and risk, and add the others later.
How does statutory compliance scheduling work for NHS estates?
Each statutory requirement — water hygiene, fire safety, electrical testing, ventilation, asbestos, LOLER and medical gas — runs on its own scheduled frequency tied to the relevant HTM reference and a named accountable person. When a compliance check is due, the system surfaces it automatically; when it lapses, it escalates to the Board Assurance Framework rather than sitting in a standalone spreadsheet. The mandatory ERIC return is built from the same estate and compliance data already on file, not compiled by hand from separate records.
How is the ERIC return generated?
The Estates Returns Information Collection builds itself from the estate register and the compliance records already on file — sites, floor areas, tenure, condition data and compliance status — instead of being compiled by hand from separate spreadsheets at year end.
How is CSTF mandatory training tracked?
Statutory and mandatory training aligned to the Core Skills Training Framework is tracked to expiry by role, alongside professional registration checks. Compliance is visible per post and per team, so gaps surface before an audit rather than during one.
How are medical devices and MHRA/CAS safety alerts handled?
Every device sits on a register with its PPM and calibration schedule, and MHRA/CAS safety alerts are handled against the actual equipment they affect — so an alert lands on the right device record with its location and maintenance history attached, not as a generic broadcast.
Experience Demo
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